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Portland Mills Minutes 2011

Association Minutes - 2011


The annual meeting of stockholders of Portland Mills Cemetery was held on June 6, 2011. President, Carolyn Smith Collins, called the meeting to order.

Cy Harbison, Secretary, read the minutes from the last meeting, June 7, 2010. The minutes were approved as read.

Don Roberts, Treasurer, was unable to attend the meeting so Carolyn read the treasurer’s report.

     Expenses                $4,793.24

     Income                   $7,386.46

  Check book balance   $11,686.85

  Endowment                $66,000.00

  Total balance             $77,686.85

The treasurer’s report was approved as read.

New Business

There was a discussion on the expenses of the post cards that are sent for the meeting notice and the newsletter. A motion was made and passed that the money for those two expenses would be paid for by the cemetery account.

Harold Thomas, our grounds caretaker, said it was time to buy a new mower. He had the information on a new mower, which is $4500 after discounts that are given to the cemetery. It will have a 4-year warranty. Harold will buy the mower that the new one will replace. He will pay $2250 for it. Therefore, our cost for the new mower will be $2250. A motion was made and approved to buy the new mower. Harold will take care of the purchase.

The Elizabeth Mosteller Estate gave the cemetery $5000. It was approved to take $200 of that money and place a marker at a tree in the cemetery in Memory of Lester (Jack) and Elizabeth Mosteller.

Stephanie, who takes care of the flowers and scrubs at the cemetery, said she needed mulch. There was a motion made and approved that once a year she could order the mulch for the flowerbeds at the cemetery. Cy and Dan help with that project by using their truck and tractor. It is really appreciated.  

Old Business

Cy gave a report on the burials that have been at the Portland Mills Cemetery in the past year.

            June 15, 2010                          Betty Hazlett

            August 30, 2010                      Edna Haire

            December 22, 2010                 Norma Spencer Young

            January 13, 2011                     Elizabeth Mosteller


Elections were held. Carolyn Smith Collins was re-elected President and Cy Harbison was re-elected Secretary for a 2-year term.

Contributions to the cemetery are always welcome. They are tax deductable. Send them to Don Roberts, 6839 Basswood St. Terre Haute, IN 47805.

The Portland Mills Cemetery has a website that is managed by David Marrero. It is very informative and you can access the site by going to If you find any information that is not correct, please contact David. The Veterans list is now completed and if there is any name listed that we do not have the information as to where and when that Veteran served, please contact David. He does a great job of caring for the website and we thank him for that.

There are so many compliments given on the Portland Mills Cemetery. We thank the grounds keepers and the officers who keep a watchful eye on the cemetery. It is truly a beautiful place and it takes work to keep it that way.

The next meeting will be held at Portland Mills Christian Church on June 4, 2012, at 2 p.m. Please plan to attend.

The meeting was adjourned.


President                      Carolyn Smith Collins – 765-592-5205

Vice President              Dan Harbison

Secretary                      Cy Harbison

Treasurer                     Don Roberts

Grounds Keeper          Harold Thomas

                                    Stephanie Wrightsman










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